Club Member Resource Documents

The purpose of this webpage is to allow access to the resource documents used by the club members.  Some of these documents can be used without modification while others require edits by the user in order to be complete.

Should you have a document that you think should be included on this page, please advise the club’s Executive Committee.  They will review the document and determine if it is a candidate for the Documents page.  Similarly, if you would like to suggest modification or deletion of a document currently available on this page, bring the matter before the Executive Committee and they will recommend appropriate action be taken. 

Club Member Documents: Single Speaker Meeting Agenda.doc This document is a template for a Toastmasters Meeting Agenda with only one featured speaker. Multiple Speaker Meeting Agenda.doc This document is a template for a Toastmasters Meeting Agenda with multiple featured speakers. Toastmaster's Cheat Sheet.pdf This document provides information on how to go about the role of the Toastmaster.  Members who have never performed the Toastmaster role might benefit from reading this document prior to performing the role. Ah, Counter's Cheat Sheet.pdf This document is to be used by the Ah Counter in order to keep track of ‘verbal fillers’ during the meeting. Grammarian's Cheat Sheet 1.pdf This document is to be used at the meeting by the Grammarian in order to note uses of good and bad grammar. Grammarian's Cheat Sheet 2.pdf This document is to be used during the meeting to record uses of the ‘Word of the Day’. Table Topics Master's Cheat Sheet.pdf This document provides guidance to the Table Topics Master both before and during the meeting.  Members performing the Table Topics Master role for the first time would benefit from reading this document prior to performing the role. General Evaluator's Cheat Sheet.pdf This document outlines the duties of the General Evaluator.  This document has applicability both before and during the meeting. Evaluator's Cheat Sheet.pdf This invaluable document gives an outline for the evaluation of a prepared speech.  Members performing the Evaluator role should use this document as an outline to be filled in prior to giving their speech evaluation. Timer's Cheat Sheet.pdf This document should be used by the Timer, while at the meeting, to keep track of the timings of the featured speeches, Table Topics speeches and evaluations. Vote Counter's Cheat Sheet.pdf This document provides the Vote Counter a convenient method of recording the votes cast for the featured speakers, Table Topics speakers and evaluators during the meeting. (All) Cheat Sheets Documents.pdf This is a compendium of all the Cheat Sheets mentioned in the Club Member Documents section of the Documents page.     Sergeant at Arms Documents:     Secretary Documents: Google Blog Instructions.pdf This document outlines the steps necessary for the Secretary to maintain posts on the club’s Blog.     Treasurer Documents: Overview & New Member Checklist for Treasurer.doc This document gives an overview of the responsibilities of the Treasurer with emphasis on the processing of new members and the collection of dues.     Vice President of Public Relations Documents: Directions To Meeting Location.pdf This document is a map to our meeting place.  It is recommended that this document be attached as part of the response to e-mail inquiries made to the club where general information about the club is being requested. E-mail Inquiry Response.doc This document is a template used to respond to e-mail inquiries sent to the club from people seeking general information about the club.  Attach the Directions To Meeting Location.pdf and the TM Benefits Flyer.pdf document to the e-mail when replying using this template. Toastmaster Benefits Flyer.pdf This document outlines the benefits offered by Toastmasters.  It is recommended that this document be attached as part of the response to e-mail inquiries made to the club where general information about the club is being requested.     Vice President of Membership Documents:     Vice President of Education Documents:     Presidential Documents: Checklist for President.doc This document outlines the steps necessary for an incoming President to take in order prepare for their term in office. Executive Committee Meeting Agenda Template.doc This document is a template for the agenda used in Executive Committee meetings. New Member E-mail Greeting.doc This document is a template for the e-mail used to welcome new members to the club.     Webmaster Documents: Club Roster User Id & Password Notification Template.dot This document is used by the Webmaster to notify new club members of the user id and password that has been assigned to them in order to access the club roster webpage.